Real Estate Virtual Assistant
A Real Estate Virtual Assistant provides essential support to agents, brokers, and real estate teams—helping streamline operations, manage client relationships, and keep transactions on track. This role ensures that the business runs efficiently behind the scenes so agents can focus on closing deals and building client trust.
From managing listings, coordinating showings, and handling CRM updates to preparing contracts, scheduling appointments, and responding to client inquiries, the Real Estate Virtual Assistant delivers accuracy, timeliness, and professionalism at every stage of the process. With expertise in real estate tools, communication, and administrative systems, this role helps keep your business organized and client-focused.
In today’s competitive real estate market, efficiency and responsiveness are key. Partner with a Real Estate Virtual Assistant and gain the reliable support you need to grow your business and serve your clients with excellence.
Signs You Need Virtual Assistants
It can be tough to hand over important business tasks to someone else, but there comes a point when managing everything alone isn’t sustainable. If you’re wondering whether it’s the right moment to bring a virtual assistant on board, here are some clear indicators to watch for:
A constant state of burnout
Failing to expand business opportunities
Increasing workload
Having a hard time finding the right personnel for your business
Spending too much time on administrative tasks
Lacking the ability to generate revenue
Losing productivity
Missing deadlines
Not being able to keep up with the competition
Unable to focus on business core responsibilities
More and more business owners are turning to administrative assistants to manage their expanding workloads. By taking on routine tasks, virtual assistants allow owners to focus on core operations and maintain a competitive edge in their industry.
Overview
We are seeking a detail-oriented, proactive, and highly organized Real Estate Virtual Assistant to support our client’s growing real estate operations. The ideal candidate is someone who can handle a variety of administrative and back-office tasks, communicate effectively, and stay on top of follow-ups and documentation. This role is perfect for someone who thrives in a fast-paced environment and can take initiative without constant supervision.
Key Responsibilities
Qualifications
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Manage, organize, and update real estate documents and digital folders.
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Prior experience in real estate operations or as a virtual assistant is preferred
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Proficient in using Excel (10/10) for organizing data, tracking tasks, and generating reports.
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Proficient in using online platforms such as Google Workspace, Monday.com, and similar tools.
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Strong analytical skills to review reports and catch issues proactively.
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Excellent communication skills—both verbal and written.
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Organized, detail-focused, and capable of managing multiple tasks at once.
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Proactive, reliable, and able to work independently with minimal supervision.
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Familiarity with InvestNext and project management tools like Monday.com is a strong plus
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Ability to work independently, manage time effectively, and meet deadlines.
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Call vendors, utility companies, or clients to follow up on invoices and ensure timely payments.
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Assist in processing insurance documentation and ensuring compliance.
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Log in to various platforms for tasks such as property management, company registration, and investor updates.
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Compile and organize legal, financial, and transaction-related documents.
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Provide general administrative support including call handling and back-office tasks.
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Edit and enhance photos and videos for property listings and marketing materials.
Your Business, Powered by Cutting-Edge Tools
Ten80Ten VAs are equipped with leading industry tools to simplify tasks, enhance collaboration, and ensure a smooth, efficient workflow.
Our recruitment journey
Screen & Assess Applicants
We begin by carefully reviewing each applicant’s resume and work history to ensure they meet the core qualifications for the role. This includes evaluating their skills, experience, and relevant achievements. Candidates who meet the initial criteria proceed to skills-based assessments designed to measure technical proficiency, problem-solving abilities, and other role-specific competencies. From there, we create a shortlist of the most promising candidates.
Initial Interviews
Shortlisted applicants are invited to participate in a preliminary interview conducted by our recruitment team. This stage focuses on understanding the candidate’s background, communication skills, work style, and overall fit for the position. It’s also an opportunity to assess their professionalism, cultural alignment with the client’s organization, and readiness for the responsibilities of the role.
Client Endorsement
After the initial vetting, we select and recommend the top candidates to our client. Each recommended applicant is accompanied by a detailed profile highlighting their qualifications, strengths, and potential value to the client’s team. This ensures the client receives a curated list of candidates who have already been thoroughly evaluated, saving them time while maintaining a high standard of quality.
Welcome to Ten80Ten
This is the official start of the candidate’s journey with us. At this stage, we formally introduce them to the Ten80Ten team and culture, share our mission and values, and outline how we’ll work together. We provide clear guidance on communication channels, expectations, and available support, ensuring every new team member feels informed, connected, and excited to begin their role with confidence.
