Operations Manager/EA
An experienced Operations Manager plays a critical role in ensuring efficiency, organization, and growth across the business. This role combines strategic oversight with hands-on management, creating smooth workflows that empower teams and support leadership.
From streamlining processes and managing resources to overseeing daily operations and driving cross-functional collaboration, the Operations Manager ensures that business objectives are met with precision. With expertise in project management, team leadership, and organizational strategy, this role delivers structure, efficiency, and results.
In today’s fast-paced business environment, strong operational leadership is essential. Join us as an Operations Manager and help shape the systems, strategies, and support that keep our organization moving forward.
Signs You Need Virtual Assistants
It can be tough to hand over important business tasks to someone else, but there comes a point when managing everything alone isn’t sustainable. If you’re wondering whether it’s the right moment to bring a virtual assistant on board, here are some clear indicators to watch for:
A constant state of burnout
Failing to expand business opportunities
Increasing workload
Having a hard time finding the right personnel for your business
Spending too much time on administrative tasks
Lacking the ability to generate revenue
Losing productivity
Missing deadlines
Not being able to keep up with the competition
Unable to focus on business core responsibilities
More and more business owners are turning to administrative assistants to manage their expanding workloads. By taking on routine tasks, virtual assistants allow owners to focus on core operations and maintain a competitive edge in their industry.
Overview
We are hiring an experienced Operations Manager with a strong background in Executive Assistance to support a high-level executive and manage business operations. This hybrid role combines operational oversight with high-level administrative support—ideal for someone who is highly organized, proactive, and thrives in a dynamic, fast-paced environment.
Key Responsibilities
Qualifications
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Oversee daily operations, streamline workflows, and implement systems that improve efficiency.
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Coordinate cross-functional teams and ensure timely execution of projects and priorities.
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Monitor KPIs and prepare reports to drive data-driven decisions.
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Assist in budget planning, vendor management, and logistics coordination.
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Develop and maintain operational documentation and SOPs.
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Provide high-level administrative support to the CEO or senior executives.
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Manage calendars, schedule meetings, and coordinate travel arrangements.
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Handle confidential information with discretion.
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Prepare presentations, reports, and meeting agendas
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Serve as the point of contact between the executive team and internal/external stakeholders.
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Proven experience as an Operations Manager, Executive Assistant, or in a hybrid role
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Strong organizational and multitasking skills with keen attention to detail.
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Excellent written and verbal communication skills.
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Experience managing remote teams and using collaboration tools (e.g., Slack, Trello, Asana, Google Workspace).
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Tech-savvy with the ability to quickly learn new tools and systems.
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Bachelor's degree in Business Administration, Management, or a related field preferred.
Your Business, Powered by Cutting-Edge Tools
Ten80Ten VAs are equipped with leading industry tools to simplify tasks, enhance collaboration, and ensure a smooth, efficient workflow.
Our recruitment journey
Screen & Assess Applicants
We begin by carefully reviewing each applicant’s resume and work history to ensure they meet the core qualifications for the role. This includes evaluating their skills, experience, and relevant achievements. Candidates who meet the initial criteria proceed to skills-based assessments designed to measure technical proficiency, problem-solving abilities, and other role-specific competencies. From there, we create a shortlist of the most promising candidates.
Initial Interviews
Shortlisted applicants are invited to participate in a preliminary interview conducted by our recruitment team. This stage focuses on understanding the candidate’s background, communication skills, work style, and overall fit for the position. It’s also an opportunity to assess their professionalism, cultural alignment with the client’s organization, and readiness for the responsibilities of the role.
Client Endorsement
After the initial vetting, we select and recommend the top candidates to our client. Each recommended applicant is accompanied by a detailed profile highlighting their qualifications, strengths, and potential value to the client’s team. This ensures the client receives a curated list of candidates who have already been thoroughly evaluated, saving them time while maintaining a high standard of quality.
Welcome to Ten80Ten
This is the official start of the candidate’s journey with us. At this stage, we formally introduce them to the Ten80Ten team and culture, share our mission and values, and outline how we’ll work together. We provide clear guidance on communication channels, expectations, and available support, ensuring every new team member feels informed, connected, and excited to begin their role with confidence.
