Admin Executive Assistant
An Admin Executive Assistant is the backbone of organizational efficiency, providing high-level administrative support that empowers executives to focus on strategy and leadership. This role blends professionalism, attention to detail, and proactive problem-solving to keep operations running smoothly.
From managing calendars, scheduling meetings, and coordinating travel to preparing reports, handling communications, and supporting daily priorities, the Admin Executive Assistant ensures executives are always organized and equipped for success. With strong communication skills, discretion, and expertise in administrative systems, this role delivers reliability and seamless support at every step.
In today’s demanding business environment, an effective Admin Executive Assistant is essential for executive productivity and organizational growth. Join us in this role and make a direct impact on the success of our leadership team.
Signs You Need Virtual Assistants
It can be tough to hand over important business tasks to someone else, but there comes a point when managing everything alone isn’t sustainable. If you’re wondering whether it’s the right moment to bring a virtual assistant on board, here are some clear indicators to watch for:
A constant state of burnout
Failing to expand business opportunities
Increasing workload
Having a hard time finding the right personnel for your business
Spending too much time on administrative tasks
Lacking the ability to generate revenue
Losing productivity
Missing deadlines
Not being able to keep up with the competition
Unable to focus on business core responsibilities
More and more business owners are turning to administrative assistants to manage their expanding workloads. By taking on routine tasks, virtual assistants allow owners to focus on core operations and maintain a competitive edge in their industry.
Overview
We are seeking a highly experienced Admin Executive Assistant to provide top-tier administrative and operational support to a high-level executive. The ideal candidate has 3 to 5+ years of solid Executive Assistant experience, thrives in a fast-paced environment, is a strong communicator, and can think and act strategically. This role also involves working closely with internal teams and external partners to drive initiatives forward, including tasks related to lead generation and CRM management.
Key Responsibilities
Qualifications
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Provide proactive and high-level executive support, including calendar management, meeting coordination, and travel arrangements.
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Act as the liaison between the executive and internal/external stakeholders.
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Manage and prioritize multiple tasks, ensuring deadlines and deliverables are met.
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Support project management activities and ensure the smooth execution of company initiatives.
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Maintain confidentiality while managing sensitive information.
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Collaborate with internal teams and contribute to cross-functional projects.
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Prepare reports, presentations, and agendas with minimal guidance.
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Conduct data mining and lead sourcing activities using LinkedIn Sales Navigator and other tools.
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Prepare presentations, reports, and meeting agendas
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Conduct data mining and lead sourcing activities using LinkedIn Sales Navigator and other tools.
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Manage and maintain CRM systems, lead pipelines, and contact databases.
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Minimum of 3 to 5 years of Executive Assistant experience, preferably in a fast-paced or startup environment.
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Strong collaboration and interpersonal skills.
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Highly organized, detail-oriented, and able to work independently with minimal supervision.
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Proficient in Microsoft Office, Google Suite, CRM platforms (e.g., Monday.com, Asana, Jira, GoHighLevel)
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Experienced with LinkedIn Sales Navigator, data mining, and lead management
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Strategic thinker with project management capabilities.
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Self-starter with strong initiative and a proactive approach to problem-solving.
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Comfortable working remotely and managing tasks across different time zones.
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Bachelor’s degree preferred but not required
Your Business, Powered by Cutting-Edge Tools
Ten80Ten VAs are equipped with leading industry tools to simplify tasks, enhance collaboration, and ensure a smooth, efficient workflow.
Our recruitment journey
Screen & Assess Applicants
We begin by carefully reviewing each applicant’s resume and work history to ensure they meet the core qualifications for the role. This includes evaluating their skills, experience, and relevant achievements. Candidates who meet the initial criteria proceed to skills-based assessments designed to measure technical proficiency, problem-solving abilities, and other role-specific competencies. From there, we create a shortlist of the most promising candidates.
Initial Interviews
Shortlisted applicants are invited to participate in a preliminary interview conducted by our recruitment team. This stage focuses on understanding the candidate’s background, communication skills, work style, and overall fit for the position. It’s also an opportunity to assess their professionalism, cultural alignment with the client’s organization, and readiness for the responsibilities of the role.
Client Endorsement
After the initial vetting, we select and recommend the top candidates to our client. Each recommended applicant is accompanied by a detailed profile highlighting their qualifications, strengths, and potential value to the client’s team. This ensures the client receives a curated list of candidates who have already been thoroughly evaluated, saving them time while maintaining a high standard of quality.
Welcome to Ten80Ten
This is the official start of the candidate’s journey with us. At this stage, we formally introduce them to the Ten80Ten team and culture, share our mission and values, and outline how we’ll work together. We provide clear guidance on communication channels, expectations, and available support, ensuring every new team member feels informed, connected, and excited to begin their role with confidence.
