Research & Administrative
Assistant
A dedicated Research & Administrative Assistant can be a game-changer for multifamily and commercial real estate professionals—offering precise research, seamless administrative support, and efficient coordination without the overhead of full-time, in-house staff.
From conducting detailed property and ownership research to managing email communications, scheduling meetings, and preparing targeted newsletters, your assistant can streamline your daily workflow. With experience in skip tracing, Excel, Google Workspace, and industry tools like CoStar and Podium, they ensure accuracy, speed, and professionalism in every task.
In today’s competitive real estate market, having the right support means more time to focus on closing deals and building relationships. Partner with Ten80Ten to find your next skilled Research & Administrative Assistant and take your operations to the next level.
Signs You Need Virtual Assistants
It can be tough to hand over important business tasks to someone else, but there comes a point when managing everything alone isn’t sustainable. If you’re wondering whether it’s the right moment to bring a virtual assistant on board, here are some clear indicators to watch for:
A constant state of burnout
Failing to expand business opportunities
Increasing workload
Having a hard time finding the right personnel for your business
Spending too much time on administrative tasks
Lacking the ability to generate revenue
Losing productivity
Missing deadlines
Not being able to keep up with the competition
Unable to focus on business core responsibilities
More and more business owners are turning to administrative assistants to manage their expanding workloads. By taking on routine tasks, virtual assistants allow owners to focus on core operations and maintain a competitive edge in their industry.
Overview
We are seeking a detail-oriented and proactive Research & Administrative Assistant to support our multifamily and commercial real estate operations. This role involves conducting online research, managing email communications, scheduling, preparing newsletters, and performing skip tracing activities. The ideal candidate will have excellent communication skills, proficiency with Excel, and familiarity with real estate tools such as CoStar and Podium.
Key Responsibilities
Qualifications
Conduct online research to gather and verify property, ownership, and contact information.
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Proven experience in research, data entry, or administrative support.
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Knowledge of multifamily/commercial real estate preferred.
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Strong proficiency in Excel and Google Workspace (Gmail, Google Calendar, Google Sheets, etc.).
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Familiarity with CoStar and Podium is an advantage.
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Excellent written and verbal communication skills.
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Strong attention to detail and organizational abilities.
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Ability to work independently, manage time effectively, and meet deadlines.
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Perform skip tracing to locate property owners and decision-makers in the multifamily and commercial real estate space.
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Manage and respond to emails (primarily via Google Workspace).
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Coordinate and schedule appointments, calls, and meetings.
Maintain and update data in Excel spreadsheets, ensuring accuracy and completeness.
Create, edit, and send newsletters to target audiences.
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Utilize tools such as CoStar and Podium to support research and outreach activities.
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Collaborate with the team to ensure smooth workflow and timely completion of tasks.
Your Business, Powered by Cutting-Edge Tools
Ten80Ten VAs are equipped with leading industry tools to simplify tasks, enhance collaboration, and ensure a smooth, efficient workflow.
Our recruitment journey
Screen & Assess Applicants
We begin by carefully reviewing each applicant’s resume and work history to ensure they meet the core qualifications for the role. This includes evaluating their skills, experience, and relevant achievements. Candidates who meet the initial criteria proceed to skills-based assessments designed to measure technical proficiency, problem-solving abilities, and other role-specific competencies. From there, we create a shortlist of the most promising candidates.
Initial Interviews
Shortlisted applicants are invited to participate in a preliminary interview conducted by our recruitment team. This stage focuses on understanding the candidate’s background, communication skills, work style, and overall fit for the position. It’s also an opportunity to assess their professionalism, cultural alignment with the client’s organization, and readiness for the responsibilities of the role.
Client Endorsement
After the initial vetting, we select and recommend the top candidates to our client. Each recommended applicant is accompanied by a detailed profile highlighting their qualifications, strengths, and potential value to the client’s team. This ensures the client receives a curated list of candidates who have already been thoroughly evaluated, saving them time while maintaining a high standard of quality.
Welcome to Ten80Ten
This is the official start of the candidate’s journey with us. At this stage, we formally introduce them to the Ten80Ten team and culture, share our mission and values, and outline how we’ll work together. We provide clear guidance on communication channels, expectations, and available support, ensuring every new team member feels informed, connected, and excited to begin their role with confidence.
