What You Should Stop Doing Today: 12 Tasks You Can Hand Off to a Virtual Assistant

Make space to grow by letting go.

Let’s face it: you can’t build an empire while being buried in admin work. If you're feeling stretched thin, juggling way too many tabs (both in your browser and your brain), this one's for you.

Hiring a Virtual Assistant (VA) isn’t just a smart move, it’s a growth strategy. By offloading time-consuming, repetitive, or non-core tasks, you free yourself up to focus on what actually drives your business forward.

Ready to stop doing the things that are slowing you down?

Here are 12 high-impact tasks you can confidently delegate to a VA, starting today:

1. Email Management

Stop drowning in your inbox. A VA can filter spam, organize messages, respond to routine emails, and flag only the ones that actually need your attention.

2. Calendar Scheduling

Booking meetings, rescheduling, coordinating time zones—delegate all of it. Your VA can handle your schedule like a pro and keep your week running smoothly.

3. Data Entry and CRM Updates

Tedious but necessary. Let your VA manage your spreadsheets, update client records, and keep your CRM clean and current.

4. Social Media Scheduling

You create the content (or not—your VA can help with that too), and they can handle posting, hashtags, captions, and content calendars.

5. Customer Support

Whether it’s answering FAQs or managing support tickets, a VA can help deliver fast, friendly service and keep your clients happy.

6. Lead Generation and Prospecting

No need to spend hours scouring LinkedIn or scraping email lists. A trained VA can build targeted lead lists and pre-qualify prospects for you.

7. Travel Planning

Flights, hotels, itineraries—delegate the hassle and let your VA find the best options within budget and preference.

8. Invoicing and Payment Follow-ups

Your time is better spent on revenue-generating tasks, not chasing payments. A VA can help streamline your invoicing system and send gentle reminders to late payers.

9. Research Tasks

Need market data, competitor info, or content ideas? A VA can handle deep dives and present findings in an organized, digestible format.

10. File Organization

If your digital workspace looks like a tornado hit it, a VA can sort, rename, and properly store all your documents for easy access.

11. Basic Graphic Design

Canva designs, branded templates, social media posts, many VAs are skilled enough to whip up clean, on-brand visuals in no time.

12. Podcast or Video Editing (Light Editing)

If you create content, your VA can trim videos, add subtitles, repurpose clips, or prep episodes for publishing all without you lifting a finger.

Final Thoughts: Delegate to Elevate

It’s time to stop being the bottleneck in your own business. Let go of the “I’ll just do it myself” mindset and make room for real growth.

The best part? You don’t have to figure it all out alone. Hiring a VA is your first step toward a more productive, profitable, and peaceful work life.

Not sure what to delegate first? Book a free clarity call with our team, we’ll help you map it out.